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Job Description

An exciting opportunity has arisen within our EH&S EMEA team for a Manager EH&S EMEA, based at our Dublin Central office. The successful candidate will be responsible for EH&S compliance of all EMEA offices including project support to offices in the region. They will work closely with Corporate EH&S, Facilities, HR & IT teams.

Job Overview

EH&S Programmes, Projects and General Support

Provide advice and support to projects to ensure EH&S considerations throughout the project lifecycle. (e.g. review of appropriate documentation)
Ensure EH&S requirement considerations for new sites – mobilisation checklist
Incident reporting tool & other EH&S tools – promote and manage the use of the tools by staff to include: administrative requirements, training for sites and administrative tasks involved in rolling out updated tool to EMEA region
Ensures incidents are reported appropriately and investigations are completed correctly
Manage and lead the audit programme – audit prep, audits attendance, leading the completion of post audit actions
Manage the Driver Safety Programme – assist with the roll out of the driver safety ‘global/EMEA’ programme and the ongoing management of the programme
Manage Ergonomics Program (advice, awareness, data gathering, actions), including programme implementation, where required
Manage purchase orders, liaising with suppliers, resolving EH&S payment issues, general administration, in line with budget

Conduct and/or support risk assessments and other consultancy services to control workplace hazards

Support and manage interactions between sites in EMEA with consultants and arrange gap assessments, risk assessments, training, programme development, standard operating procedure (SOP) development, ergonomic assessments & general coordination of site visits, actions resolution.
Carry out risk assessments (general, back to work, pregnancy, ergonomic), as required, for the Ireland & UK offices
Lead EH&S drop & dial in sessions to minimise workplace EH&S issues

Policies, procedures & reporting to ensure compliance

Coordinate with guidance of Associate Director, EH&S in ensuring performance, compliance and improving culture across all sites
Provide advice/assistance to all sites on health and safety requirements including audit preparation, follow up from audits and policies/SOPs. Track actions and provide updates
Coordinate with guidance of Associate Director, EH&S with preparing and updating of EH&S Polices/Programmes/SOPs and distribution of these, as required
Complete site Emergency Management plans, as required.
Monitor records of EH&S against legal requirements and Document Retention Policy
Gather metrics data and ensuring timely submission by sites on EH&S
Gather data and coordinate the compiling of electronic reports for incidents, accidents, ill health data (EMEA)
Compile and the distribution of General Manager (GM) reports on health and safety for different Countries (general, periodic performance reports)
Assist with corporate requirements in environmental sustainability

Initiatives

Lead EH&S initiatives and campaigns for EMEA and aligning with other International offices and head office
Support EH&S global corporate initiatives and requirements including support of EH&S management systems
Manage campaigns that seeks to continuously support improvement of EH&S performance

Communications

Manage EH&S content for webpages for all EMEA offices. Develop EH&S webpages for new sites
Coordination of EH&S content of the Facilities Handbook and handbook completion (especially new sites)
Newsletter – producing alerts and new versions regularly

Person Specification, Knowledge & Experience

Ability to influence and collaborate with senior leaders
NEBOSH Diploma or equivalent minimum
Educated to degree level or equivalent, is required
Several years work experience in an EH&S role, with a significant part of this within the private sector and in an office environment
Willingness to travel (essential)
Excellent communication & interpersonal skills, are required
Positive, can do attitude is necessary, and candidate must be a team player

Equal Employment Opportunity (EEO)

It is the policy of Gilead Sciences, Inc. and its subsidiaries and affiliates (collectively "Gilead" or the "Company") to recruit select and employ the most qualified persons available for positions throughout the Company. Except if otherwise provided by applicable law, all employment actions relating to issues such as compensation, benefits, transfers, layoffs, returns from layoffs, company-sponsored training, education assistance, social and recreational programs are administered on a non-discriminatory basis (i.e. without regard to protected characteristics or prohibited grounds, which may include an individual’s gender, race, color, national origin, ancestry, religion, creed, physical or mental disability, marital status, sexual orientation, medical condition, veteran status, and age, unless such protection is prohibited by federal, state, municipal, provincial, local or other applicable laws). Gilead also prohibits discrimination based on any other characteristics protected by applicable laws.

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

Gilead Sciences Ireland UC

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