EMH&T is seeking a Project Administrator to support our Environmental and Cultural Resources team that is home to scientists, planners, and ecological specialists who work on wetland and stream assessments, ecological restoration, NEPA compliance, permitting, landscape implementation, environmental site assessments, and more.

This position combines project coordination, technical administrative support, and client-focused service to support our Environmental team in delivering high-quality work efficiently and effectively. The ideal candidate is highly organized and consistently professional, with the ability to manage multiple priorities and understand project workflows. Strong written and verbal communication skills are essential. The successful candidate thrives in a fast-paced environment, demonstrates exceptional attention to detail, maintains strict confidentiality, and brings strong writing and technical support skills to the team.

Responsibilities

Assist Environmental staff with preparation of correspondence, permit packages, mailing lists, research tasks, and other technical administrative needs related to public involvement, environmental compliance.
Work with project managers to obtain, prepare, submit, and track environmental permits and support documentation, including follow‑up with agencies for approvals.
Initiate project numbers, maintain accurate project records and budgets, track progress against timelines, and assist in monitoring deliverables.
Support project development through drafting transmittals, assembling submittal packages, and assisting with basic project research and report writing and editing.
Attend staff meetings, create and maintain work‑in‑progress (WIP) summaries, and provide updates to senior staff on deadlines, submittals, and outstanding tasks.
Assist with coordinating and documenting project conference calls and web meetings, including preparing and distributing meeting agendas and minutes.
Provide administrative assistance including travel arrangements, scanning contracts, preparing proposal documents, maintaining electronic filing systems, and supporting project archiving efforts.
Provide occasional local travel support for plan delivery and occasional reception desk coverage.

Skills

Exceptional organizational and multitasking abilities.
Strong written and verbal communication skills; clear and concise writing is essential.
People skills and ability to work effectively with others always in a professional manner.
Ability to manage tasks with a sense of urgency in a fast‑paced environment.
Ability to maintain confidentiality and handle sensitive information.
Familiarity with environmental or civil engineering terminology and processes is helpful but not required.

Qualifications

Associate’s degree in Business Administration, Communications, Environmental Studies, or related field preferred.
Minimum 7 years of administrative experience, ideally including project‑based or senior‑level support.
Experience in an engineering, environmental consulting, scientific, or technical services setting preferred.
Proficiency with Microsoft Office and PDF software is required.

Benefits

EMH&T offers a generous benefits package to all full‑time employees, including medical, dental, vision, pharmacy, FSAs, paid vacation and personal leave, paid parental leave, paid community service time, 401(k) with company match, company‑paid life insurance, wellness reimbursement, employee recognition programs, and annual merit/bonus consideration based on performance and business results.

Must be authorized to work in the United States; EMH&T is not currently able to sponsor work visas.

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Project Administrator - Environmental Division