Description

Greenberg Traurig, a global law firm, currently has an excellent full-time employment opportunity in the Immigration Department of our New Jersey office. We offer competitive compensation and an excellent benefits package. 

Position Summary:

This position will provide direct support to our paralegals and attorneys. Highly collaborative group working closely together in a fast-paced environment to prepare a high volume of business immigration applications. Candidates should also be flexible to work overtime as needed. 

Duties & Responsibilities:

• Prints/scans documents; saves scanned documents into our electronic file system, FileSite
• Follows up with clients and foreign nationals for completed questionnaires and missing documents; requesting checks
• Processes incoming and outgoing correspondences, including preparing UPS mailing envelopes
• Maintains client files, including editing letters and forms
• Assists with data and time entries requests
• Updates information and uploading documents into an immigration case management system
• Requests checks and processes invoices
• Calls USCIS and DOS as requested
• Assists with light junior paralegal work when needed
• Other projects/tasks as assigned
• Some tasks involve billable time but there is no annual billable time requirement

 
Skills & Competencies:

• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
• High attention to detail, outstanding organizational skills and the ability to manage time effectively
• Ability to successfully adapt to changing priorities and work demands
• Position also requires the ability to work under pressure to meet strict deadlines, effectively prioritize multiple tasks
• Provide outstanding client service, meet high quality standards for services and meet or exceed client expectations. Proactive in seeking innovative ways in which to help others
• Strong problem-solving skills, takes initiative and uses good judgment, excellent follow-up skills

 
Qualifications & Prior Experience:

• Bachelor’s degree or equivalent experience is preferred
• Minimum of 6 months to a year of administrative experience supporting multiple people in a fast-paced, deadline driven environment 
• Prior immigration experience and/or law firm experience is a plus
• Exceptional computer skills with the ability to learn new software applications quickly
• Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook

Greenberg Traurig is an Equal Opportunity Employer and committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases.

In support of our unwavering dedication to putting diversity, equity, and inclusion into action, GT participates in the Mansfield Rule Certification Program. This Program, which is administered by The Diversity Lab, aims to increase diverse representation in the legal industry. In July 2020, we achieved Mansfield Rule 3.0 Certification. A year later, in 2021, we achieved Mansfield 4.0 Certification Plus, meaning we went beyond the requirements of the original Mansfield program. Most recently, in 2022, GT gained Mansfield Rule 5.0 Certification Plus – again achieving the highest level of certification a law firm can obtain. GT is currently participating in the Mansfield Rule 6.0 Certification Program. Providing your data during the application process helps us with achieving our goals and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements. Providing your data is entirely voluntary and will not be considered in the hiring process or thereafter. Any information that you do provide will be treated confidentially.