Organization Summary
The LA Conservation Corps (“the Corps”) is a private, non-profit organization that has helped at-risk young adults develop themselves since 1986. To date, more than 20,000 young people have participated in the Corps classes and service projects, learning new skills while contributing to the quality of life for residents of the greater Los Angeles area.
Position Summary
The Los Angeles Conservation Corps’ Finance Team is responsible for managing all financial aspects of the Corps’ 140+ grant awards and contracts, including invoicing and the preparation of supporting documentation, receivables collections, grant budgeting, grant financial tracking and reporting, and grant fiscal compliance.
Reporting to the Director of Accounting & Finance, the Billing Specialist plays a crucial role in support of grant and contract invoicing and fiscal compliance by generating invoices and providing support documents and performing billing research activities for the Finance Team.
Essential Responsibilities
- Responsible for various support document management and billing research tasks related to the monthly production of invoices.
- Ensures the preparation and submission of invoices, financial statements, fiscal reports, and supporting schedules adhere to funding source requirements and the required due dates.
- Works collaboratively with other departments to capture missing support documents needed for billing transactions and resolves billing questions.
- Research, compiles, and reconciles various supporting documents that are included in client invoices.
- Ensures invoice support documentation is accurate and reconciles to the GL expense and payroll schedules provided to the client.
- Collects financial and operational data for programs in support of the monthly billing process and grant close-out activities.
- Ensures the appropriate documentation to support reimbursement of expenditures is accurate, collected, and stored on a timely basis in accordance with contract requirements.
- Supports grant and contract invoicing and compliance activities by ensuring all required documents and reports are extracted and electronically stored promptly.
- Assists with various accounts receivable activities to include, but not limited to, the data entry of online invoices and the update of invoice templates. Provides informational reports as requested.
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- Internal Controls
- Reviews and understands Corps processes and procedures to ensure internal controls are maintained, and to protect the organization against fraud.
- Other duties may be assigned as needed.
Please note that this job announcement is not designed to cover or contact a comprehensive listing of activities, duties and/or responsibilities that may be required of the employee for this job. Duties responsibilities and activities may change at any time and without notice.
Due to the organization’s response to the COVID-19 pandemic, your essential functions and responsibilities may change to accommodate the needs of the program and to stay in compliance with CDC and County of LA Public Health Department requirements.