Organization Summary
The LA Conservation Corps (the Corps) is a private, non-profit organization that has been helping at-risk young people develop themselves since 1986. To date, more than 20,000 young people have participated in the Corps classes and service projects, learning new skills while contributing to the quality of life for all of us in the greater Los Angeles area.
Mission
The primary mission of the LA Conservation Corps is to provide at-risk young adults and school-aged youth with opportunities for success through job skills training, education and work experience with an emphasis on conservation and service projects that benefit the community.
Position Summary
The Los Angeles Conservation Corps’ Finance Grants Management team is responsible for managing all financial aspects of the Corps’ 140+ grant awards and contracts, including invoicing and preparation of support documentation, receivables collections, grant budgeting, grant financial tracking and reporting, and fiscal compliance with grant and contract requirements.
Reporting to the Sr. Director of Afterschool Programs, the Grant Administrator is responsible for grant and contract analysis, invoicing, monitoring, and reporting, and assist with collections and grant budgeting for the Afterschool Program. This position interfaces externally with funders to ensure accurate timely invoicing and smooth monitoring visits, and with program personnel to ensure optimal grant financial performance. Qualified candidates must have a minimum of two years of experience in accounting, government grant invoicing, and fiscal grant compliance in a non-profit environment. Other job-related duties may be assigned, as needed.
Essential Functions
- Assists with a portfolio of grants and contracts and is responsible for all fiscal compliance activities related to that portfolio.
- Maintains a thorough knowledge of all grant and contract fiscal guidelines, financial reporting deadlines, invoicing frequency, and support documentation requirements.
- Participates in grant implementation meetings with program staff to ensure that all grant reporting, invoicing, and invoice support documentation requirements are consistent with systems capabilities.
- Prepares and submits monthly and quarterly invoices and periodic reports to funders, accurately and on a timely basis.
- Works with other finance, compliance, and accounting operations staff toreview and reconcile accounting entries to accurately charge costs to specific projects.
- Collaborates with program directors and managers with validating invoice transactions for final billing.
- Generates monthly pre-billing analysis reports in support of the preliminary revenue estimate calculation.
- Analyzes grant financial performance to budget and communicates the results with recommendations for corrective actions to program and project managers.
- Coordinates with program staff in the development of grant budgets and grant budget modifications.
- Coordinates grant related expense reclassifications with program staff, accounting operations, and the payroll department.
- Performs other duties as assigned.
Please note that this job description is not designed to cover or contact a comprehensive listing of activities, duties and/or responsibilities that may be required of the employee for this job. Duties responsibilities and activities may change at any time and without notice.
Due to the organization’s response to the COVID-19 pandemic, your essential functions and responsibilities may change to accommodate the needs of the program and to stay in compliance with CDC and County of LA Public Health Department requirements.