Executive Events Coordinator @ Solar Energy Industries Association

Company Profile

The Solar Energy Industries Association (SEIA) is the national trade association for the solar and storage industry and represents more than 1,200 member companies and 263,000 Americans working across the United States. SEIA is leading the transformation to a clean energy economy and is creating the framework for solar to reach 30% of U.S. electricity generation by 2030. We work with our member companies and strategic partners to fight for policies that create jobs in every community and shape fair market rules that promote competition and the growth of reliable, low-cost solar power. 

SEIA does this by supporting pro-solar policies at the state and federal level, developing cutting-edge market research, hosting educational events and webinars, and serving as the voice of the solar and storage industry. 

SEIA employees are passionate, forward-thinking leaders who start every day knowing that their work makes a difference. SEIA values diversity and fosters an inclusive, lively company culture that celebrates team success. The association has earned numerous awards for its work and company culture and was named by the Washington Post as a 2023 and 2024 Top Workplace and a Best Nonprofit to Work For by the Nonprofit Times. 

Position Summary

The Executive Events Coordinator is a key member of SEIA’s Meetings & Events department, reporting to the Director of Meetings and Events, and is responsible for planning, coordinating, and executing various events tailored to the Association’s Board of Directors, leadership, and other executives. The role involves planning and executing these executive-level events, from collaboration and conceptualization to post-event evaluation, ensuring that the events align with the organization’s goals and enhance SEIA’s visibility from an executive perspective. As a member of the events team, this role also supports the organization’s overall portfolio of events, including conferences, Board meetings, internal meetings, and more. 

Core Duties & Responsibilities

• Work closely with the Director of Events, Chief of Staff, and CEO to understand the executive events portfolio, develop event objectives and requirements, and create calendars, plans, and timelines for execution. 
• Maintain event budgets, ensuring cost-effectiveness and adherence to financial guidelines. This includes utilizing metrics established by the Director of Meetings & Events to measure engagement of prospective sponsorships, participant numbers, and profitability. 
• Coordinate all logistical aspects of executive-level events, including venue selection, catering, audiovisual requirements, transportation, and accommodations. 
• Maintain attendance records of such events, including handling registration and RSVP information and maintaining contact information of past attendees for ongoing engagement 
• Collaborate with the Membership and Marketing teams to identify target audiences, locations, and goals for attendee participation. 
• Coordinate with the Membership and Marketing teams to execute sponsorship opportunities for executive-level events, including fulfillment of sponsorship obligations.  
• With guidance from the Managers of Meetings and Events, create and maintain event registration forms for SEIA events. 
• Work closely with SEIA staff to manage staff travel logistics to SEIA events. 
• Serve as the first point of contact for SEIA members and event attendees through management of the Events email inbox. 
• Support the Meetings & Events team in the execution of other events within the organization’s portfolio, including onsite support for large in-person meetings and conferences, and internal staff activities and meetings.  

Professional Experience, Education & Other Qualifications

• At least 1-2 years’ experience in event planning, logistics, or administrative support roles 
• A Bachelor's degree
• Proven experience in event planning and management, with a track record of successful events for high-level business executives 
• Creativity and innovation in event planning 
• Experience with event registration systems is a plus 
• Budget management experience 
• Exceptional organizational skills and attention to detail 
• Fluency in Microsoft Office tools, especially Outlook, Word, and Excel, as well as overall computer literacy to manage other platforms and handle tasks efficiently 
• A strong work ethic in order to thrive in our fast-paced, team-oriented environment 
• Experience in trade associations or membership organizations is a plus 
• Be professional, and respectful and demonstrate a cheerful customer-service attitude when working with high-level business executives 

Working Conditions

• SEIA employees in the Washington, D.C. region follow a hybrid remote and in-person office model. Employees work 3 days a week in an office environment and as needed when there are special events or meetings, but will otherwise be remote. 
• Work Location: Washington, D.C.
• This position may require periodic travel to support the CEO and other executives at the discretion of the Director of Meeting and Events  

Compensation Range

$50,000 - $55,000 annually, based on experience and excellent benefits package.

Working at SEIA

SEIA provides equal employment opportunities (EEO) to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, homelessness, or any other characteristic protected by federal, state, or local laws. SEIA complies with applicable federal, state, and local laws governing nondiscrimination in employment in every location in which we employ staff. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

SEIA IS AN E-VERIFY EMPLOYER