The Document Production Specialist role will form part of the Firm’s secretarial team providing support to all legal and non-legal departments and practice areas.

The Document Production Specialist (“DPS”) is skilled in a wide range of document production, presentation and graphic areas. Fast and accurate copy and audio typing skills are essential for this role as are expert IT skills, or the willingness to work towards this standard. The role requires the ability to perform independently and the flexibility to adapt to any situation. Discretion and initiative are paramount as the DPS may work on material of a highly confidential nature to tight deadlines.

The individual must have the ability to organise and expedite work whilst maintaining a professional demeanour at all times and in all situations. Working as part of team the role requires excellent communication skills and the ability to balance, manage and prioritise work across the firm ensuring our clients are kept aware of progress and challenges as appropriate.

The successful post holder will be required to record and capture utilisation on the team's worklog.

'Please note that this is a day time shift, covering the working hours of, 9.30am to 5.30pm, Monday to Friday'.

Inclusiveness and Diversity

At Fieldfisher, led by the social model of disability, we are working towards removing accessibility barriers and maximising disability and neurodiversity inclusion in our recruitment processes.

Should you have any accessibility requirements, please contact a member of Fieldfisher's Recruitment Team who will work with you to implement suitable adjustments at any stage of the recruitment process. All conversations are treated in the strictest of confidence and we would appreciate your feedback to ensure we can provide an accessible and enjoyable recruitment process.

For accessibility information on our Belfast offices, please visit our website: https://www.fieldfisher.com/en/locations/united-kingdom/contact-us/offices/accessing-fieldfisher-belfast-hub

A bit about the role

To answer and respond to all incoming requests in a prompt and effective manner
Create and amend documents from handwritten mark-ups accurately and in a timely fashion
Create documents and correspondence using digital dictation
Create tables, flowcharts and presentations to a high standard, offering advice when necessary
Proofread all work to ensure accuracy, correct layout etc
Advanced use of track changes and comparison software such as DeltaView
Strip and reformat documents
Troubleshoot problem documents using extensive knowledge to find solutions
Ensure house style is adhered to and promoted on all FFW documents
Ensure all documents that come through the department are correctly formatted and stable
Raise awareness to the Head of Secretarial Services when documents, previously worked on at business unit level, have formatting issues to assist the firm in enhancing training programmes
Scanning and document conversion

A bit about you

Technical Skills

Advanced Word/Office skills are essential for this role as is the ability to produce, format and work with complex and lengthy documents and agreements
MOS Word and PowerPoint desirable, but successful candidate would be expected to achieve this standard following training
Fast accurate typing skills (minimum 70 wpm)
Intermediate Excel skills

Skills/Experience

Proven experience within a document production unit in a law firm is desirable for this role, although training will be provided to successful internal candidates

Personal Attributes

Excellent customer service skills
Ability to work in a pressurised environment
Critical eye for detail
Flexible
Pro-active, ‘can do’ attitude; positive and resilient
Strong communication skills
Friendly and approachable
Comfortable working with people of all levels of seniority

What can we offer you?

Our people are at the core of what we do. Fieldfisher's benefits package is designed to enable all colleagues to thrive in an inclusive and supportive environment. These benefits range from private health insurance, life assurance & income protection, flexi-gym discounts, season ticket loans, bike-to-work loans and much more.

Fieldfisher Belfast is based in the vibrant and modern offices located in the iconic Titanic Quarter. You will be joining a growing and exciting office environment, which has seen rapid expansion since its opening in August 2018.

Our open plan workspace encourages a sense of camaraderie, hybrid working and hot-desking. We have diverse teams made up of Lawyers, Legal Support and Business Services Professionals, collaborating to provide outstanding service to our clients, working across our many different sectors and practice areas. Offering great commuter links, being a 10-minute walk from the city centre, bookable on-site parking and easy access to railway and bus services.

We understand the importance of collaboration outside of work with lots of different clubs and networks for our people to get involved in, including quiz nights, book club, choir, firm-funded yoga, fitness challenges, football teams, and inclusive events with our nominated charity partners. If you would like to know more, chat with our recruitment team or visit our social media channels to see for yourself!

Culture & personal development

We’re a firm with real entrepreneurial drive and we don’t believe in squashing people’s individuality. We want you to use your unique talents and experiences to help the firm grow. You can only do that by being yourself. And working closely and collaboratively with people throughout the firm. That’s why we foster a culture that encourages you to be yourself.

We’ll give you bespoke support to develop your own career. Whether that’s through allowing you to “access all areas” across the firm, funding you through training for professional development qualifications, or making sure you have a structured career plan, we’ll make sure your talents are being nurtured.

How to apply

Enter your email address on the job advert and press the 'apply now' button to submit your CV and to start your application.

Please note that we recruit on a rolling basis, meaning that your application will most likely be reviewed before the application deadline. We will continue to accept applications until we have successfully filled the role.

The Firm

Fieldfisher is Times Top 20 Law Firm, a highly commended firm in the European Financial Times Innovative Lawyers rankings and is repeatedly nominated for awards in areas including dispute resolution, M&A and IP. Many of our lawyers are recognised by legal directories as leading professionals in their areas of specialism and we are top two-ranked in a number of our key practice areas.

Our network spans over 1,700 people across 26 international offices in 11 countries.

We operate across our offices in Amsterdam, Barcelona, Beijing, Belfast (2), Berlin, Birmingham, Bologna, Brussels, Dublin, Düsseldorf, Frankfurt, Guangzhou, Hamburg, London, Luxembourg, Madrid, Manchester, Milan, Munich, Paris, Rome, Shanghai, Turin, Venice and Silicon Valley.

Fieldfisher aims to ensure equality of opportunity and we are actively working towards improving the diversity of our staff. All applications will only be considered on merit and the applicant's suitability to meet the requirements of the role.

Benefits

Life assurance

Season ticket loans

Bike to work loans

Testimonials

"It is great being in a firm which "gets" cross-office working – to feel properly part of a national team and to work with colleagues in other specialisms who are unconstrained by geography."

"I consider Fieldfisher to be a progressive firm with an understanding of social values. I'm pleased that staff is able to have input in the firm's direction and purpose as well as help to shape wider society. I'm encouraged to perform by being able to develop in a natural way, whilst being supported at every step.

Fieldfisher has managed to nurture a really positive and friendly culture. If they have drive and ambition, I would encourage anybody looking for a role here to grab the opportunity."

"Since joining Fieldfisher in 2016, I have progressed from an entry-level secretarial role to an experienced executive assistant. This was made possible by a supportive and inclusive working environment that allows staff to progress at a pace that is best suited to them which in turn makes for well-rounded, home-grown talent.

The firm strikes a great balance between providing the foundations for success and autonomy of your own growth and development. An insight I would give to potential applicants is that Fieldfisher offers the opportunity for a career and a sense of belonging to a community and not just a job."

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